Following the COVID-2021 pandemic, many finance organizations have reconsidered work flexibility and new technologies to make remote work an integral component of their work. But how can effective financial controls remain intact within an offsite work environment?
Technology offers solutions that can assist in this endeavour. Continue reading to understand how incorporating remote work tools can maximize results for maximum effectiveness.
Cloud-Based Accounting Solutions
Cloud accounting is revolutionizing remote financial management. Finance and accounting teams can utilize its secure web-based software to gain access to their company’s vital business information.
Contrasting traditional accounting systems that require each user to install and use software on their desktop PCs, cloud solutions allow everyone to log into them through web browsers or mobile applications offering employees and managers greater flexibility when working on key projects.
Cloud accounting solutions offer many other advantages as well. Their data is regularly backed up on multiple servers to prevent losing vital financial information in case of natural disaster, cybersecurity incident or hardware failure, saving companies both money and heartache when recovering lost information from these instances. A reliable cloud software provider also implements robust security measures, including encryption and firewalls, to safeguard sensitive data against unauthorized access and help safeguard against fraud and theft while decreasing regulatory fines or lawsuit risk. Lastly, these systems offer flexible scaling up or scaling down of computing resources as needed.
Secure Document Management and Storage Solutions
Secure document management and storage solutions are an integral component of remote working arrangements, particularly if your finance team relies on email for communication or sending sensitive data over the Internet. Remote employees should use company-approved devices, comply with security guidelines, avoid sending account or credit card numbers via emails/texts and verify identities before releasing information.
Digital document management systems enhance collaboration by providing a central repository for storing and organizing documents. Employees can easily access this information, leading to faster workflows. Furthermore, these solutions often include security features like encryption and audit trails that protect information against digital threats while assuring compliance with regulatory standards.
Automated Data Entry Solutions
Key to creating efficient remote workflows is providing the right tools and technologies for handling all forms of data efficiently and cost effectively. Automated data entry solutions provide cost efficiency while also helping reduce manual processing errors.
Based on the type of document, an automated data capture software can convert scanned images or electronic documents to text using file formats, format masks and keywords that users can configure. Furthermore, it can correct mistakes as it learns over time to better recognize documents in future.
Real estate agencies can use document capture to streamline the creation and storage of appraisal reports, legal files, and other financial-related documents. Financial institutions can use document capture to expedite term sheets, financial statements, credit reports, invoices, etc. Additionally, law firms can utilize this technique to capture legal files such as title deeds and notarial acts creating reports from them which save staff time while decreasing paper usage, filing cabinets and binders needed.
Remote Work Capabilities
Implementing remote work in finance positions will save companies money on office space while increasing employee morale, but it’s crucial that your team has all of the tools necessary for success. When your finance team can automate time consuming tasks such as expense management, data entry, purchase approvals, invoicing and more they will have more energy to devote toward strategic work that improves your bottom line.
To successfully implement remote work, it requires effective communication tools like email and instant messaging software, cloud-based platforms for document sharing and collaboration, compliance requirements such as monitoring electronic communications and labor laws as well as privacy concerns; employee feedback needs to be collected regularly so you can implement changes for a sustainable remote working environment.
